Participants discuss current events, community dynamics, and hot topics over lunch or drinks
- Establish visibility with accessible event that's easy to host
- Foster conversation – actionable items and reflection
- Build a sense of community
- Create learning space for all participants
Theory of Change
- This is one item in a suite of items to establish visibility early on in an academic year and maintain engagement throughout the year
- An event that's easy to attend (low barrier to entry) helps get men who otherwise wouldn't come to a D&I event
- Small group discussions encourage and allow participants (men and women) to be more open about their experiences and perspectives
Costs and food
- Food and drinks
Target / likely audience
You’ll most likely get enthusiastic men who are hoping to have more honest/open conversations and people who are attracted to the food. The non-male participants are usually ones open to sharing their stories and perspectives with the all/mostly male groups
Location / Participation Size
- Nice to have a big open space such as as courtyard
- Book a smaller room. This centralizes where to initially meet. From here you hand out food and conversation topics. People can then find a space and discuss in smaller groups.
- Rain plan: book an indoor space or know where participants could form small groups
Roles and responsibilities
- Program Lead. Ensure coordination with WIB group. Ensure coordination with administration who are in charge of event space.
- Table facilitators (optional). Have more knowledgable people spread themselves out amongst the different groups so they can push the conversation forward and get practice speaking about diversity.
- Female participants (hopefully). Make sure to invite and encourage non-males to attend this event to provide their important perspectives.
Agenda / Program
Tips and pitfalls
- Speak with Partner Group, other club leaders, and administration to coordinate between this type of event and any other on-campus/mid-day events to prevent over saturation
Two weeks prior to event
- Know what kind of food you’re going to be buying
- Finalize your table questions/topics, this can be printed day of so there’s flexibility if a major topic arises
- Start online messaging and marketing to club members and possible participants
- Create way to receive RSVPs (google form)
- Create calendar invite for event and add people as they RSVP
1 day prior
- Pre-order food and get tableware, plates, cups, napkins, utensils, etc.
- Print copies of the questions and topics
Event day prep
- Receive food and setup up food area
- Set up at tables and hold table space for event
<> Social Media Post <>
Hi All – we're hosting an Allyship Lunch this [date; time] in the outdoor [outdoor location] (if bad weather, I'll send out a new location).
We'll provide food. We'll discuss how to make [your community] a more inclusive community. Everyone is invited. We look forward to seeing you there.
Please "Like" this post and we'll send you a calendar invite. RSVPing helps us order the right amount of food.